For Contractors

Contractor software that simplifies progress claims

Streamline the administration process with subcontractors, improve alignment with security of payment legislation, and drive collaboration with your supply chain.
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Improving the construction suppply chain

A better way to manage construction progress claims

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collaborative
Work with your supply chain in a centralised platform, providing a shared single version of the truth.

Receive claims and variations in a consistent format, while intuitive workflows allow you to efficiently manage the entire approval process.
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informative
Real-time reports show the detail and value of claims in progress, modifications and exceptions, and payment schedules due against approval deadlines.

Integration with your construction accounting software aligns data across your systems.
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mobile
Payapps is cloud-based software that works on mobile, tablet or desktop so you and your supply chain can easily submit, assess and approve claims anytime, anywhere, and from any device.
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Visibility

assurance and control

Payapps provides real-time visibility over received progress claims and tracks them against your approval process, so you never miss an approval deadline.

Spend less time chasing subcontractors queries or compliance information with accurate and up-to-date documentation stored centrally for review.

KEY BENEFITS

Visibility over received claims and how they're tracking through your approval process
Maintain accurate and up-to-date subcontractor insurances and declarations
Transparency for your supply chain means less time responding to payment-related queries
Integration with industry-leading accounting systems provides a single source of truth
Give your subcontractors confidence in your efficient processes for smooth claim submission and approvals
Compliance

Reduce risk

The construction industry is notoriously fraught with risk so it makes sense to digitise your payment processes to reduce the risk of human error or delayed submission of claims.

Payapps provides automated reminders to respond to progress claims and issue payment schedules, ensuring compliance with various state-based Security of Payments Acts and improving supply chain stability across your projects.

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KEY BENEFITS

Avoid adjudication with automation of workflows and reminders to serve payment schedules
Eliminate the risk of payment disputes with automated retention and variation tracking, plus written explanations of all modifications
Provide your teams with simple and easy-to-use software that removes the risk of human error and incomplete or mislaid documentation
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Efficiency gains

Work smarter, not harder

Remove friction and reduce the information siloes that typically plague construction with a single platform, accessible by you and your supply chain, to manage each step in the progress claim process.

Reduce time spent administrating, recording and archiving claims and associated documentation, cutting processing time and costs by up to 50%.

KEY BENEFITS

Receive compliant payment applications in a consistent format each month
Save time chasing amendments, recovering lost paperwork and rejecting error-ridden documents
Remove manual processing of spreadsheets and time spent tracking email trails
Quick approval of payment claims with a configurable and automated multi-stage workflow
Save time creating payment certificates - data is automatically posted following payment schedule approval

Flexible pricing no matter your size

We'll work with you to determine a pricing structure that we can confidently say will give you an almost immediate return on your investment.

We'll run your numbers through our ROI calculator to find out how much time and money you could be saving.

see pricing
ADCO CONSTRUCTIONS CASE STUDY
What our customers think

ADCO 
COnstructions

“Technology in construction has to be intuitive and clearly aligned to a process. Payapps is a really simple and easy to use application."
Doug Zuzic
CIO, ADCO Constructions

Find out how ADCO Constructions implemented Payapps across 50 projects and what made the national roll-out so successful.

view case study
We Can Help You Grow

FEATURES FOR ALL CONTRACTORS

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AUTOMATED PROCESSING
Approve compliant claims faster with automated response date notifications and multi-stage approval workflows.
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ACCOUNTING SOFTWARE INTEGRATION
Use stand-alone or integrated with your construction ERP or accounting software to automate the seamless transfer of critical financial data, providing a single source of truth.
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subcontractor documentation
Handle compliance document storage and alerts in one place. Payapps ensures Construction Act compliance by managing key dates and deadlines.
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VISIBILITY OF VARIATIONS
Review and manage variations without the need for spreadsheets or having to chase your subcontractors for more information - modifications can be uploaded against the claim, saving you time and helping you meet your approval deadlines.
We Can Help You Grow

KEY RESOURCES

Blog post
Tech adoption in construction is no longer a nice to have, it's a necessity.
Blog post
Four ways technology improves construction collaboration.
ADCO CONSTRUCTIONS CASE STUDY
Case study
See how ADCO Constructions transformed their management of progress claims and reduced duplicate data entry by integrating with JobPac.
See the benefits

WE'D LOVE TO TALK TO YOU ABOUT HOW
PAYAPPS CAN WORK FOR YOUR BUSINESS.

GET IN TOUCH
Find the answers to your questions

FREQUENTLY ASKED QUESTIONS

How do I find out if any of my subcontractors are already using Payapps?

With over 12,000 subcontractors using our platform, chances are there will be subcontractors you are working with today who are already submitting applications to other contractors using Payapps. Contact us to discover who they are and how you can collaborate with them to streamline the application for payment process.

How can I save time tracking and manually processing spreadsheets?

You’re probably fed up with chasing amends or returning inaccurate or non-conforming progress claims. Submissions and amends are all very simply prepared by your subcontractor or consultant online within Payapps and conform to a standard format set by you. This means all claims are consistently accurate and complete, allowing you to easily capture all project data without the need for additional spreadsheets.

How will Payapps help us to keep on top of notice and payment deadlines?  

Payapps provides you with automated reminders to respond to applications for payment and to issue payment notices, ensuring Construction Act compliance across your projects. There is no opportunity for a subcontractor to submit an application without the relevant individuals being aware of it or without being able to process it and therefore no risk of missing notice deadlines.  

How can we speed up our certification and payment processes?

Payapps’ fully auditable workflow management provides a multi-stage approval process for quicker approval of applications for payment and instant automated PDF payment notices that are sent straight to your subcontractor or consultant.

How easy is it for new employees to learn to use Payapps?

Uniformity across the management and workflow of application processing in Payapps means new employees can very quickly understand the process for handling progress claims, and they'll be sure they're conforming to compliance requirements every time.

How can we improve our cashflow forecasting?

Payapps provides true transparency of real-time variations values as well as the values and timings around notice submissions and payments. The volume of outstanding progress claims can be viewed in an instant without cumbersome searches and enquiries. This enhanced visibility across your projects allows improved accuracy in relation to outstanding claims.

What efficiencies will Payapps bring across finance and commercial departments?

Payapps significantly reduces your time spent administrating, recording and archiving claims, and can reduce processing costs by around 50%. It also saves valuable time creating payment certificates within your construction ERP software as data is automatically posted once the payment notice has been approved, either for further approval by the finance team or straight into the certificate.

How does I use Payapps if I’m out of the office or on site?

Not a problem. Payapps works on tablets and mobiles so you and your subcontractors can easily apply, value and approve applications anytime, anywhere, from any device. This saves time phoning and emailing the site team, streamlining the certification process.

How do I effectively report on supply chain payments?

Payapps provides simple and accurate reporting and analysis against budget and of both completed and due subcontractor payments. Everything is logged and recorded to allow full disclosure and auditability of applications for payment, including modification reasons.

Will Payapps integrate with our construction ERP or accounting software?

Payapps can be integrated with various construction ERP or accounting systems, providing a centralised, single source of truth rather than having information misaligned across systems, spreadsheets and emails. Automating the transfer of critical financial data between Payapps and your construction finance software drives efficiency by eliminating data entry and errors.

What will my clients think about us using Payapps?

Contractors, particularly those wishing to work on large public sector contracts, are increasingly being required by the client to report clear, objective payment data. Use Payapps to demonstrate and easily report on your projects and contracts, and to provide evidence of your company maintaining its reputation as a good payer. 

How can I keep track of subcontractor compliance documentation?

Payapps requires your subcontractors to upload and update compliance documentation, and can be set at either the project or contract level. Ahead of expiry, renewal reminders are sent to the subcontractor and you are also alerted. Real-time status checks on these take place during the processing of claims. This allows potential expiry issues to be resolved early rather than it becoming a problem to be dealt with at the final stage when it is more likely to delay payment.

What will my supply chain think about submitting their progress claims through Payapps?

Payapps supports supply chain collaboration across mworth of contracts each month. Contractors and subcontractors, while having varied permissions, have shared access to submitted applications in Payapps’ centralised platform. Subcontractors can raise changes within Payapps themselves, so all data is real-time and application status is known by all parties as a single version of the truth. This collaborative transparency reduces subcontractor enquiries to your teams, leaving them free to focus on more strategic work.

How quickly will we be able to onboard all parties?

With all departments accessing a single system, our customers regularly tell us that training is straightforward and our support second-to-none. You can be up and running with Payapps in as little as 24 hours, and it can literally take just minutes to process an claim and issue payment notices. Data within Payapps is easy to understand and with timely alerts, users no longer have to remember key dates. Streamlining work in this way and having a standard process means all parties and new staff very quickly realise the benefits Payapps brings.