IE Case Study Archives

Designer Group: Smarter management of payment claims, for efficiency and compliance | IE

As Designer Group scaled, manual payment claims slowed teams down. Discover how Payapps improved accuracy and reduced wasted time.

OCU Group: Scaling with confidence – enhancing governance and strengthening the supply chain | IE

Utilities and digital infrastructure specialist, OCU Group, uses Payapps to strengthen its operations and ensure a competitive supply chain. For OCU Group, a utilities and

From Spreadsheet Stress to Streamlined Success: How Payapps Transformed Grove Mechanical Services’ Payment Claims | IE

Grove Mechanical Services, a Northern Ireland-based mechanical engineering specialist, improved its application for payment management by adopting Payapps. This switch streamlined processes, reduced administrative time by 50%, and ensured compliance and transparency.

Digitising for Efficiency and Transparency: How Vaughan Engineering Services Transformed Subcontractor Payment Processes | IE

https://youtu.be/3Y9HZ_6hgfU Established in 1955, Vaughan Engineering Services Ltd is a leading mechanical and electrical building services engineering contractor operating throughout the UK and Ireland. The

Phoenix ME: A Smart Approach to Supply Chain Payment Claims | IE

https://www.youtube.com/watch?v=s3EYeA1Ts7I Phoenix Mechanical Electrical (Phoenix ME) is an established market leader specialising in the design, installation, and commissioning of mechanical and electrical systems across various

Sweet Projects Holdings Ltd introduces innovative technology for their approval of payment claims | IE

Michael Ash, Supply Chain Manager at Sweet Projects, explains how Payapps has eased their management of contract payment terms and payment claim periods. Finalists in

Mount Anvil chooses Payapps for process improvements and accessible cost insights | IE

Founded in 1991, Mount Anvil works with partners to create outstanding places where people can thrive; developments that people are proud to live in, work

GRIGGS turn to Payapps to manage rising volume of subcontractor payment claims | IE

Established in 1968 and operating within North London and the Home Counties, GRIGGS are a leading developer and contractor, passionate about creating bespoke new build

T4 Mechanical and Electrical - Payapps Customer

T4 Mechanical & Electrical choose Payapps to improve payment claim standardisation and process compliance | IE

T4 Mechanical & Electrical is another M&E business to choose Payapps for managing their supply chain’s payment claims. T4 was established in 2007 and offers

William Birch & Sons Ltd choose Payapps to streamline construction payment claims | IE

We are delighted to welcome William Birch & Sons Limited as a new customer, the latest contractor to choose Payapps to streamline the processing of received payment

Payapps – making the lives of quantity surveyors easier | IE

A Q&A with Mobarak Ali, Graduate QS, Bouygues UK The Riverside is a new £115 million mixed-use development in the city of Canterbury, and is one

Gtek - Submitting applications for payment through Payapps for a competitive advantage

Gtek – submitting applications for payment through Payapps for a competitive edge | IE

Process change is never easy, especially in the construction industry. Unlike other industries, where repeatable processes are established to deliver a consistent result, each construction

Bouygues UK part 2 – subcontractor adoption of Payapps for easy creation and tracking of payment applications | IE

Working with a large number of subcontractors across multiple projects, and with labour shortages affecting the UK construction industry, Bouygues UK are using Payapps to

Bouygues UK part 1 – how slick payment claims processing has improved efficiency, visibility and risk management | IE

https://youtu.be/Dw8O46x8MZ0?si=ECbAzQYmelWEuHUH Bouygues UK is part of a diversified services group operating in over 80 countries with 129,000 employees. Operating in the UK for over 20 years,

How Cilantro are reducing payment-related risk with Payapps | IE

How Cilantro are reducing payment-related risk with Payapps To download this case study as a PDF, complete the form below. Cilantro Engineering are a leading

Why Payapps? An interview with Stepnell’s Chief Accountant | IE

Why Payapps? Stepnell’s Chief Accountant talks about improved visibility of payments and cashflow. In this interview David Crombie, Stepnell’s Group Chief Accountant, tells us: Read

Complete the form below to download this case study as a PDF. Established in 1867, Stepnell are part of the very fabric of the UK construction industry. Serving a broad spectrum of private and public sector clients, Stepnell ensure their clients realise their vision by providing a more holistic approach to project design, build, management and delivery with the resources and infrastructure to deliver larger, more challenging projects. David Crombie is Stepnell's Group Chief Accountant. With an 18-year long tenure in executive finance roles at some of the UK's largest contractors, David knows the payment notice process extremely well. He and the team at Stepnell chose to roll out Payapps across their projects to help with the management and certification of applications for payment. We asked David to shed some light on Stepnell's processing of applications before and after the introduction of Payapps. Life before Payapps Before adopting a new process, Stepnell's method for managing applications for payment and payment notices was, as it still is in many construction firms, rather laborious. David explains, "Upon receiving the subcontractor's application, the quantity surveyor would make their assessment and provide the payment notice to the contracts manager for approval. The approved application was then returned to our commercial team for final approval. Only when fully signed off could it be passed to our finance department to raise the payment within the ERP system." "This sounds like a relatively neat workflow," says David, "Until you realise that it was largely paper-based, involving much manual effort to pass the paperwork between departments. "Add to that the errors inherent in manual data entry, the need to chase teams to review and approve documents, and the risk of mislaid information, it became clear to us here at Stepnell that there was room for both accuracy and efficiency improvements - we wanted to make the status of each application more visible to all concerned." Siloed information, missed deadlines and payment delays were inevitable given the number of manual steps involved. Stepnell, a forward-thinking contractor, have been quick to realise, however, that there must be a better way; a way that improves communication within their business across the entire process while also enhancing collaboration with their supply chain. Hear more about life before Payapps for Stepnell in an interview with David Crombie. Automated workflow for improved efficiencies Stepnell were keen to modernise their process and unite information within a centralised platform to provide a single version of the truth across their own departments and to their subcontractors. Having explored the online Payapps platform, they knew they had found a solution that would benefit all parties concerned. David tells us, "Now, those involved in the application for payment process are immediately notified following approval at prior stage, and automation of payment notices ensure we no longer miss deadlines - it is a big relief." Streamlining the workflow has significantly improved the speed and accuracy in the way applications for payment are processed at Stepnell, much to the delight of those involved, including David: "The visibility of our cash position on all of our projects and contracts has been a revelation. There have been substantial time savings because of the elimination of manual administration, allowing the team to become increasingly efficient on a day-to-day basis. Payapps has completely resolved the key challenges we faced trying to manually process applications for payment." David goes on to say, "The commercial and account teams can more easily collaborate. We can quickly and easily identify any bottlenecks that might slow the processing of applications, helping us to reduce the number of stalled payments and pay less notices. Ultimately, using Payapps to reduce blind spots across all departments reassures us that we are operating in accordance with the Construction Act and that we are proactively reducing risk of adjudication. At the same time we can use Payapps to verify insurance documents and CIS tax rates." "Now, those involved in the application for payment process are immediately notified following approval at prior stage, and automation of payment notices ensure we no longer miss deadlines - it is a big relief." David Crombie | Group Chief Accountant, Stepnell Why Stepnell wouldn't be without Payapps David seems thrilled to have introduced Payapps, quickly and easily improving the experience of managing applications for payment not only across Stepnell's teams but for their supply chain members too. We knew there were major improvements that could be made across the entire process and so we were overjoyed to discover a solution that effectively removes our worry about getting it right... and that means our subcontractors are also reassured that payments will be made as contractually agreed. Payapps does the hard work by making certain we're on track at every stage, ensuring we're legislatively compliant and reducing financial risk by providing visibility of payment status across all projects. We couldn't do without it now. David Crombie | Group Chief Accountant, Stepnell

Stepnell – collaboration and compliance for peace of mind | IE

Established in 1867, Stepnell are part of the very fabric of the UK construction industry. We asked David Crombie, Group Chief Accountant, to shed some

Modular Connexions saves significant time submitting payment claims | IE

Modular Connexions are professionals in offsite manufacturing and construction, and support companies with modular fabrication, pre-construction services, install and finishing. The business uses the cloud-based

Payapps and G F Tomlinson streamlining the payment applications process

Payapps and G F Tomlinson streamlining the payment claims process | IE

One of the largest contractors in the East Midlands, with an annual turnover exceeding £150m, G F Tomlinson receives hundreds of payment claims from subcontractors

BW: Workplace Experts – the evolution of assessment and payment practices | IE

The commercial director and financial controller of BW: Workplace Experts discuss the evolution of assessment and payment practices. Boasting a diverse range of projects for

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