The platform’s intuitive interface makes it easy to add, track, and approve variations. This reduces the time spent on administrative tasks and ensures that all stakeholders are kept informed and aligned – keeping everyone happy!
HELPING CONTROL PROJECTS COSTS & MARGINS
Efficient and Transparent Construction Variation Management
Experience the difference with Payapps, where 87% of users find managing variations easy, thanks to streamlined processes and intuitive functions designed to simplify even the most complex projects.
We help leading construction companies streamline variations in construction
Contract Variations Challenges in Construction
64%
of construction
professionals reporting
overbilling on
construction projects1
44%
report that managing
variations is difficult
or very difficult.1
44%
of QS & CA professionals
want more time to
concentrate on pricing and
variations management.1
87%
say managing variations is
easy or very easy when
using Payapps.1
Simpler Variation Management for
Smoother Project Delivery
In the dynamic world of construction, changes are inevitable. They can significantly impact project timelines, costs, and relationships between main contractors and subcontractors. That’s why we’ve built a robust variations management system directly into our payment claim platform, ensuring all parties have a clear, transparent, and efficient process to follow.
Six Ways Payapps Streamlines Variation Management in Construction
Discover how Payapps’ make managing variations easy, transparent, and efficient for every project stakeholder.1
User-Friendly
Interface
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2
Centralised Variation
Register
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3
Line-by-Line
Configurations
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4
Enhanced Variation
Tracking & Analysis
Learn more >
5
Seamless
Integration
Learn more >
6
Comprehensive
Variations Reporting
Learn more >
See all your variations, accessible anytime, anywhere in the same platform progress claims are handled. Variations can be added to a contract by either main contractors or subcontractors, ensuring that all changes are captured and documented in real-time.
Payapps allows you to easily select which variations should have retention withheld, include or exclude GST as needed, and assign budget categories along with recoverable amounts. This flexibility allows for precise financial management tailored to the specific requirements of each project.
Payapps enables precise management of variations by allowing you to assign statuses such as Approved, Pending, or Rejected, accurately reflecting their real-world status. Additionally, variations can be viewed separately from the original contract works in reports, providing enhanced analysis and deeper insights into contract costs and project financials.
Payapps connects effortlessly with your existing Enterprise Resource Planning System, ensuring that all your data remains synchronised across platforms. This integration reduces the need for manual data entry, minimising errors and streamlining your workflow for more efficient project management.
Payapps offers in-depth reporting tools that provide valuable insights into variation trends and their impact on your projects. With real-time data and a detailed Variation History, you can track how each variation progresses and changes over time. A snapshot of a variation is taken at submission and assessment of each claim, allowing you to view the evolution of changes across different claims.
“We brought on Payapps to streamline our claims assessment and approval workflows. Working from a collaborative breakdown avoids disparities when tracking previously approved positions, retention and variations, increasing transparency and saving everyone time in the process.”
Peter Camerlengo, Financial Controller
How Payapps makes variations management easier
Main Contractors
Streamlined Oversight and Control
Payapps allows main contractors to maintain full oversight of all variations across a project. By providing a centralised platform, they can easily track, review, and approve variations in real-time, ensuring that no changes slip through the cracks. This level of control helps keep the project on schedule and within budget.
Accurate Financial Management
With Payapps, variations can be viewed separately from the original contract works in reports, offering enhanced visibility into how these changes impact overall contract costs. Main contractors can make informed decisions based on detailed financial insights, helping them to manage budgets more effectively and avoid unexpected financial overruns.
Improved Communication and Transparency
Payapps fosters better communication between all parties involved by clearly displaying the status of each variation (Approved, Pending, or Rejected). This transparency reduces the risk of disputes and ensures that everyone, from project managers to financial controllers, is informed about the current state of variations.
Efficient Approval Process
Payapps streamlines the process of tracking variation approvals, allowing main contractors to monitor and manage approvals as they progress. Payapps ensures that these variations are properly documented and tracked through the approval process. This helps prevent administrative bottlenecks and ensures that variations are accounted for in project reports, ultimately supporting smoother project execution and financial management.
Subcontractors
Simplified Submission Process
Payapps makes it easy for subcontractors to submit variations directly through the platform, reducing the need for cumbersome paperwork or back-and-forth emails. This streamlined process ensures that their requests are received and reviewed promptly by their client as part of their monthly progress claim.
Clear Visibility on Variation Status
Subcontractors benefit from the ability to see the real-time status of their submitted variations, whether they are Approved, Pending, or Rejected. This feedback helps subcontractors plan their work more effectively and reduces the uncertainty that can lead to project delays.
Detailed Variation Submissions
Payapps allows subcontractors to enhance their variation submissions by attaching supporting evidence, such as documents, photos, or other relevant files. This additional information helps to strengthen their requests, giving main contractors greater confidence in the details provided. By ensuring that all necessary evidence is included upfront, subcontractors can facilitate faster decision-making and reduce the likelihood of delays in the approval process.
Better Financial Planning
With access to detailed reporting and a comprehensive history of all submitted variations, subcontractors can better understand how their changes impact the overall project. This insight supports more accurate invoicing and financial planning, helping subcontractors manage their cash flow and resources more effectively.
Integrate with your existing construction ERP and project management systems
Payapps can seamlessly connect with leading construction ERP and project management software so you can enter data once and get accurate project financials across your business.
+
Payapps innovation recognised as a leader in making payment claim management simpler
Gold Stevie® Award: Excellence in Technology Management, Planning & Implementation
The SaaS Awards:
Best SaaS Product For Construction
The Australian Business
Awards: ABA100 SaaS Innovation Award
Efficient and Transparent Variation Management with Payapps
Speak with our team today to learn how you can harness Payapps to overcome the challenges of variation management.
Experience better project collaboration and productivity in your role with Payapps.
