Most construction companies use construction management software or enterprise resource planning systems (ERP) to make it easier to manage construction projects. These ERPs systems offer a broad range of functionality, including asset management, accounts receivables and payables, reporting and analysis, operations, and scheduling. Construction ERPs are used to manage projects and subcontracts to varying levels of sophistication; however, they may lack certain features regarding progress claims.
Progress claim management software Payapps integrates with several construction ERP systems. As a collaborative, cloud-based platform, Payapps specialises in simplifying and streamlining the progress claim and approval process, between main contractors and subcontractors. Payapps seamlessly integrates with Viewpoint’s Jobpac Connect, an industry-leading construction ERP.
How can Payapps enhance your Jobpac Connect experience?
Payapps specialises in managing the progress claims process, involving the subcontractors as system users. It makes the claim process consistent and standardised for each subcontractor every month.
Payapps integrates with Jobpac in real-time, simplifying progress claims and sending approved claims into Jobpac, so all project finances are on a single integrated platform.
Projects and subcontracts created in the Jobpac ERP are imported into Payapps. Contracts are shared with the subcontractor, and progress claims are managed collaboratively on the Payapps platform. On claim approval, the invoice created has to be posted in Jobpac. After posting, an accounts payable invoice is created in Jobpac
Payapps consistently checks Jobpac balances to ensure financial information is always consistent across both systems, removing the need for duplicate data entry and ensuring that both systems are always aligned.
Payapps also helps builders and subcontractors to stay compliant with the various state-based security of payment legislation acts (SOPA). Payapps provides automated reminders to ensure builders are responding to claims in a timely manner, helping with SOPA compliance. For assessments that differ in values from the claimed amounts, Payapps enforces the capture of reasons for the difference. These reasons are recorded in the auto-generated payment schedules.
Five key integration benefits with Payapps and Jobpac:
1. Reduce administration and build trust with standardised progress claims
Payapps maintains standardised details of every progress claim. Data is shared with Jobpac in real time. Having all data visible in one place makes the claim approval process quicker and simpler for teams working across multiple projects and contracts. It also eliminates the need for paperwork and manual data entry so that teams can focus on value-added tasks. Payapps helps to ensure that every claim is cost-effective and accurate, resulting in fewer delays or disputes. This helps build trust between contract administrators and payment claimants, ensuring successful project outcomes.
2. Simplify and streamline progress claim submissions and approval workflows
Integrating with Payapps streamlines communication and information flow with Jobpac, making it quicker and easier for subcontractors to submit claims. Claims are visible to the entire team when submitted, removing the need for tedious manual data entry processes. This ensures the timeliness of information, allowing all parties involved in a project to approve claims as quickly as possible to meet security of payment timelines.
3. Gain improved visibility of project costs
The Jobpac integration with Payapps eliminates the need to manually track cost data in spreadsheets, improving visibility and streamlining business processes. With this single access point to all project information, users can quickly identify variations or approvals, reducing time spent on mundane tasks and enabling smarter decision-making. The end result is improved collaboration between stakeholders and an overall increase in efficiency.
4. Improve financial reporting and accuracy
Payapps improves the quality of information entered into Jobpac by enabling subcontractors to submit accurate claims against agreed breakdowns, ensuring correct retention calculations and eliminating double data entry. This helps streamline the financial process across your construction projects and ensures that all parties have access to timely, reliable financial data.
5. Single source of truth across all your systems
Integrating Payapps with Jobpac aligns data across systems, ensuring a single source of truth and complete audit trails for accurate record-keeping. With the help of Payapps’ award-winning technology, businesses can trust that their financial information is secure and up to date. This gives them greater control over their finances and allows them to make more informed decisions.
Payment claims and approvals made easy.
Payapps complements ERPs like Jobpac Connect, offering a superior solution for managing claims that makes the process more streamlined and efficient. With Payapps, users can access features specifically designed to make tracking claim progress and payments easier than ever before. This increases operational efficiency and reduces paperwork, improving the overall experience for all parties involved.