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Author: carly.wilkinson@payapps.com

Value Rather Than Price – Implementing Payapps | UK

Payapps

With technology becoming more central to day-to-day activities in construction, the benefits outweigh any inconveniences or cost associated with getting up and running. Within a construction project, from start to finish, there are numerous stakeholders and now multiple digital platforms involved, to allow a consistent and accurate flow of information to be shared with everyone. […]

Irish Payment Claims and the Construction Contracts Act: An Overview | UK

In this post, we provide a high-level overview of Irish payment claims and the Irish Construction Contracts Act, making comparisons with their UK counterparts and highlighting the key differences. This article is for information purposes only. It is written to raise awareness of the payment claims process and the Construction Contracts Act to prompt further, […]

An In-Depth Look at the Prompt Payment Code | UK

In this blog post, we look in depth at the Prompt Payment Code, what it is, what it is designed to do, some of the reasons it was introduced into the construction industry and the impact it has on businesses. This article is for information purposes only. It is written to raise awareness of the […]

Is a Payment Application the Same as an Invoice? | UK

Managing the Construction Payment Process: Applications for Payment, Payment Notices and the Construction Act

In this blog, we cover the following questions:   In the construction industry, there are two types of payment documents that can cause some confusion for those who are not familiar with the industry: ‘Applications for Payment’ and ‘Invoices’. Although they may appear to serve a similar purpose, they are used in different situations and […]

What is an Interim Payment in Construction? | UK

Interim payments in construction allow subcontractors to receive payment against works in stages, spreading the value and payment for the works over the length of the whole project rather than waiting for full and final payment at its conclusion. This has numerous benefits, particularly as construction projects can often be lengthy and complex, requiring weeks, months […]

Sarah Constructions

Sarah Constructions

Sarah Constructions is using Payapps to improve transparency with subcontractors for payment claims, streamline the accounts payable process and save project managers up to one day per week by reducing administrative tasks.

Empire Group

Empire Group

Empire create beautiful building facades. They make complex architectural ideas happen, with simplicity and quality. Empire work as subcontractors to some of Australia’s leading head contractors and are experts in 6D design, engineering and construction.

City Circle Group

City Circle Group

City Circle Group streamlines progress claims with all their builders, even those not using the system.

Mainbrace Constructions

Mainbrace Constructions

Mainbrace Constructions started using Payapps on a single project with just 10 subcontractors using the system. Today, that number has risen to over 44 subcontractors per project and more than 200 claims are being submitted every month.

Vital Accounts

Vital Accounts

Vital Accounts is helping their construction clients use Payapps to better manage project invoicing, progress payments, retention, variations and cashflow, saving them time and delivering improved financial outcomes.

Systematic Plumbing

Systematic Plumbing

Xero integration automatically creates invoices on claim approval, resulting in significant time savings.

New Era Group

New-Era-Group

New Era Group uses Payapps to standardise project financial information with their clients, streamline their monthly progress claims process and reduce the time project managers spend on billing and administrative tasks.

Westplex and Payapps

Transitioning from Excel to a digital solution reduces risk of human error for Westplex.

Fabcon Structural

Fabcon Structural

How Fabcon Structural streamlines progress claims and integrates with Xero to reduce duplicate data entry.

What is a Payment Certificate in Construction? | UK

A Payment Certificate is a document produced by a contractor that contains financial information relating to a payment to a subcontractor for ongoing or completed project work. Although not a legal document, the Payment Certificate drives payment from the contractor to the subcontractor and can be issued either as an Interim Payment Certificate, showing the […]

Scheme for Construction Contracts & UK Construction Act: An Overview | UK

Construction projects are complex undertakings that require careful planning, management, and execution. One of the most critical aspects of any construction project is payment. Construction contracts typically involve large sums of money, and ensuring that payments are made on time is essential for keeping the project on track and avoiding disputes. Two key pieces of […]

GRIGGS turn to Payapps to manage rising volume of subcontractor payment claims | IE

Griggs - Payapps Customer

Established in 1968 and operating within North London and the Home Counties, GRIGGS are a leading developer and contractor, passionate about creating bespoke new build homes and exclusive developments in premier locations. Now in its third generation, upholding a reputation for honesty and integrity is as important as it ever has been to GRIGGS. Success […]

William Birch & Sons Ltd choose Payapps to streamline construction payment claims | IE

William Birch & Sons - Payapps Customer

We are delighted to welcome William Birch & Sons Limited as a new customer, the latest contractor to choose Payapps to streamline the processing of received payment claims. ‍As one of the region’s longest established family-owned construction companies, William Birch have a reputation for quality construction and heritage skills. The business was founded in York in 1874, […]

Payapps – making the lives of quantity surveyors easier | IE

Payapps - making the lives of quantity surveyors easier

A Q&A with Mobarak Ali, Graduate QS, Bouygues UK The Riverside is a new £115 million mixed-use development in the city of Canterbury, and is one of Bouygues UK’s larger projects. The scheme will provide 189 new homes, 491 student bedrooms as well as a new leisure complex including restaurants, bars, and multiplex cinema.  We chatted with Mobarak […]

DOWNLOAD – The Ultimate Guide to Construction Applications for Payment

Applications for payment in the construction industry can be tricky for both contractors and subcontractors. The process has typically relied on tracking complex details through lengthy manual processes, meaning it can be challenging to follow the stage of an application. Additionally, managing contract compliance can present another set of challenges for payers and payees. The […]

Construction Prompt Payment Code (PPC): An Interview with Rob Driscoll | UK

In an interview with Rob Driscoll, Director of Legal & Business at ECA and construction payment expert, he discusses the latest changes to Prompt Payment and how application for payment management software like Payapps can help businesses stay up-to-date with legislation and industry requirements.    What is the Prompt Payment Code (PPC) in construction? The […]

Why Payapps? An interview with Stepnell’s Chief Accountant | IE

An interview with Stepnell's Chief Accountant

Why Payapps? Stepnell’s Chief Accountant talks about improved visibility of payments and cashflow. In this interview David Crombie, Stepnell’s Group Chief Accountant, tells us: Read more about Stepnell’s use of Payapps and download a written case study. If you would like to learn more about Payapps, request a free demo or a brochure today.

Stepnell – collaboration and compliance for peace of mind | IE

Complete the form below to download this case study as a PDF. Established in 1867, Stepnell are part of the very fabric of the UK construction industry. Serving a broad spectrum of private and public sector clients, Stepnell ensure their clients realise their vision by providing a more holistic approach to project design, build, management and delivery with the resources and infrastructure to deliver larger, more challenging projects. David Crombie is Stepnell's Group Chief Accountant. With an 18-year long tenure in executive finance roles at some of the UK's largest contractors, David knows the payment notice process extremely well. He and the team at Stepnell chose to roll out Payapps across their projects to help with the management and certification of applications for payment. We asked David to shed some light on Stepnell's processing of applications before and after the introduction of Payapps. Life before Payapps Before adopting a new process, Stepnell's method for managing applications for payment and payment notices was, as it still is in many construction firms, rather laborious. David explains, "Upon receiving the subcontractor's application, the quantity surveyor would make their assessment and provide the payment notice to the contracts manager for approval. The approved application was then returned to our commercial team for final approval. Only when fully signed off could it be passed to our finance department to raise the payment within the ERP system." "This sounds like a relatively neat workflow," says David, "Until you realise that it was largely paper-based, involving much manual effort to pass the paperwork between departments. "Add to that the errors inherent in manual data entry, the need to chase teams to review and approve documents, and the risk of mislaid information, it became clear to us here at Stepnell that there was room for both accuracy and efficiency improvements - we wanted to make the status of each application more visible to all concerned." Siloed information, missed deadlines and payment delays were inevitable given the number of manual steps involved. Stepnell, a forward-thinking contractor, have been quick to realise, however, that there must be a better way; a way that improves communication within their business across the entire process while also enhancing collaboration with their supply chain. Hear more about life before Payapps for Stepnell in an interview with David Crombie. Automated workflow for improved efficiencies Stepnell were keen to modernise their process and unite information within a centralised platform to provide a single version of the truth across their own departments and to their subcontractors. Having explored the online Payapps platform, they knew they had found a solution that would benefit all parties concerned. David tells us, "Now, those involved in the application for payment process are immediately notified following approval at prior stage, and automation of payment notices ensure we no longer miss deadlines - it is a big relief." Streamlining the workflow has significantly improved the speed and accuracy in the way applications for payment are processed at Stepnell, much to the delight of those involved, including David: "The visibility of our cash position on all of our projects and contracts has been a revelation. There have been substantial time savings because of the elimination of manual administration, allowing the team to become increasingly efficient on a day-to-day basis. Payapps has completely resolved the key challenges we faced trying to manually process applications for payment." David goes on to say, "The commercial and account teams can more easily collaborate. We can quickly and easily identify any bottlenecks that might slow the processing of applications, helping us to reduce the number of stalled payments and pay less notices. Ultimately, using Payapps to reduce blind spots across all departments reassures us that we are operating in accordance with the Construction Act and that we are proactively reducing risk of adjudication. At the same time we can use Payapps to verify insurance documents and CIS tax rates." "Now, those involved in the application for payment process are immediately notified following approval at prior stage, and automation of payment notices ensure we no longer miss deadlines - it is a big relief." David Crombie | Group Chief Accountant, Stepnell Why Stepnell wouldn't be without Payapps David seems thrilled to have introduced Payapps, quickly and easily improving the experience of managing applications for payment not only across Stepnell's teams but for their supply chain members too. We knew there were major improvements that could be made across the entire process and so we were overjoyed to discover a solution that effectively removes our worry about getting it right... and that means our subcontractors are also reassured that payments will be made as contractually agreed. Payapps does the hard work by making certain we're on track at every stage, ensuring we're legislatively compliant and reducing financial risk by providing visibility of payment status across all projects. We couldn't do without it now. David Crombie | Group Chief Accountant, Stepnell

Established in 1867, Stepnell are part of the very fabric of the UK construction industry. We asked David Crombie, Group Chief Accountant, to shed some light on Stepnell’s processing of payment claims before and after the introduction of Payapps. Complete the form below to download this case study as a PDF.   Established in 1867, […]

Payapps Partners with FIS | UK

FIS partners with Payapps

We’re thrilled to announce that Payapps has partnered with FIS, the representative body for the £10 billion finishes and interiors sector in the UK. Looking after the interests of 10,000 businesses and 260,000 employees working within the sector, FIS exists to support its members to improve safety, minimise risk, enhance productivity and drive innovation. FIS’s […]

BW: Workplace Experts – the evolution of assessment and payment practices | IE

BW: Workplace Experts

The commercial director and financial controller of BW: Workplace Experts discuss the evolution of assessment and payment practices. Boasting a diverse range of projects for the likes of Microsoft, Brookfield and Universal Music Group, BW: Workplace Experts continually strive for innovation and collaboration within the interior fit-out industry. With turnover growing fast over the past […]

How Are Companies Like Amey Trying to Increase Supply Chain Productivity? | UK

Discover how major companies are deploying innovative techniques to enhance their construction procedures and boost the output of their supply chains. The construction sector has a productivity problem. While productivity levels in other sectors such as manufacturing have nearly doubled over the past two decades, they have remained flat in construction. Now consider that more than 50,000 […]

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